No

QUERIES

RESPONSES

1

Bid      Submission     –      Technical      & Financial

Proposers can submit bids as below:

Full proposals should be submitted via the secured e- mail: ETH-Tenderconstruction@unicef.org

splitinto2(two)separate emails as follows:

(i)  Technical Proposal-all technical information must be submitted in PDF format comprising concise documentation. The technical proposal should not contain any information relating to prices or fees. Technical documents must consist of clearly scanned legal and credential documents as outlined in the Terms of Reference.

Theattachmentmustbetitled“LRFP-2025-9200320- Technical Proposal-(Company Name)”.

(ii)  Financial Proposal – all information relating to pricesorfeesmustbeenteredintheattachedBoQ

and submitted inane-mailasan attachment in PDF and Excel Versions. The attachment must be titled “LRFP-2025-9200320-FinancialProposal-(Company Name).

Bidders need to know that they should send their proposals in good time as UNICEF will not be responsible for offers received after the bid submission deadline.

*  Financial offers can only be quoted in Ethiopian Birr

*No price information to be included with technical offers.

*  Any bid that is submitted both technical and financial proposals in a single email will be automatically disqualified.

*  Financial proposals should not be shared in a form of Links.

2

Sitevisits

It is MANDATORY to have field visits forbidders to have a realistic idea of what they are offering.

Bidders are required to provide Evidence of site visit:

·        Site visit Attendance Sheet held by the school representative

·        Officialletterfromtheschooladministration/ Woreda Education Bureau/WED/ regarding the site visit conducted by the bidder

·        Photos(tobesubmittedbyBidders)

Site visits help bidders understand the location, site condition,theprojectscopedetails,sotheywillbeable to make an informed quote for their bids.

Furthermore, contractors must be mindful that the purpose of site visits is only to tour around and have a better understanding of the site. Raising technical questionsisnotallowedatthetimeofthevisitandsuch type of question can only be addressed through formally placing a clarification question with the dedicated e-mail for that.

A contractor is mandated to submit proof of site visits of all schools that are comprised in a lot that it wishes to participate in with the technical proposal.

Sitevisitsarepermittedupuntilthefinaldateforbid submission.

For issues only related to site visits, kindly reach out to tgebreslasie@unicef.org

3

Therequirementofabidbondforthis Bid

AmountofCreditfacilitytobe provided

UNICEF does not need a bid bond from the bid participants it’s free of any charges.

The vendor can provide any amount from the credit facilities; the evaluation will be based on the vendor’s available resources and the supporting evidence

provided for the line of credit.

4

ClarificationregardingPerformance Guarantee in the form of Bank

Asstipulatedinthestandardcontract,theperformance bond must be provided exclusively inthe form of unconditional Bank Guarantee. Likewise, the contractor is required to submit a guarantee covering 10% of the total projectcost upon contract

award.

5

IsregistrationtoUNGMmandatory for this bid?

UNGM Registration is mandatory not only for UNICEF but for all UN agencies currently and yes, UNGM registration is mandatory for this bid submission witha link – www.ungm.org

6

Essential detailsto incorporate in your technical proposals.

v Contextualized approach to each site.

v Clear Site safety Strategies

v Environmental management and Mitigation plan

v Provide contacts of project references for due diligence purposes.

v Provision of translations if documents are issued in

languages other than English.

7

Managementoflots:

Interested Bidders shall note the following while submitting their proposals:

v Eligible Bidders can submit bids for more than One

(1) lot based on their capacity, qualifications, experience, and business objectives.

v  UNICEF retains the right to award one or more lots to a contractor based on their technical and financial qualifications. The decision to award each lot will be guided by the principle of best value for money, as well as the evaluated capabilities and

associated risks of each Bidder.

8

It is mentioned that all the documents need to be translated if the language is other than English

why?

As the working language for UNICEF is English and to provide the same document for the technical evaluation committee members who might be from different backgrounds, it should be standardized with

thesameUNICEFworkinglanguage.

9

Areadvancepaymentsallowed

UNICEF’sprocedureprohibitsadvancepaymentsto mitigateassociatedrisks. Yet,ourpaymentschedules are lump-sum based, releasing a specific amount upon achieving         key        deliverable        milestones                            and demonstratingsuccessfulperformance.Thisallows contractors to maintain cash flow.