Please read the detailed instructions below. ከስር የተቀመጠውን እያንዳንዱን መረጃ በጥንቃቄ ያንብቡ።

Addis Ababa, August 25,2025

PROPERTY PROSPECTING NOTICE 

OFFICE BULIDNG 

The Delegation of European Union to Ethiopia and the Delegation of European Union to the African Union are looking for a new office building to gather both delegations in a single premise that meets the Standard Building Specifications of the European Commission and Security Requirements.

This Property Prospecting Notice is intended to inform property market participants as well as any other interested economic operators about the property needs of the Delegation of the European Union to Ethiopia and African Union (the ‘Delegation’) in Addis Ababa, Ethiopia, and to collect information on properties and projects within a defined perimeter.

The Delegation is looking for office space in diplomatic areas of Addis Ababa, Ethiopia, located in preferred locations of Sub-cities: Bole /Arada/Kirkos/ Lideta/Yeka/Nifas Silk Lafto and Kolfe Keraniyo.

The Delegation office represents the image of the EU in a third country. It is often the first contact point with the EU for people in third countries. Delegation offices should therefore have a location with a good visibility and a building that presents an appropriate representative image. Hence, the office building’s location should be easily accessible and consistent with the needs of representation and visibility of an important diplomatic mission.

The security of the Delegation buildings is one of the prime objectives of the EEAS.

The security situation in the host country strongly influences the choice of the type of the office buildings, its location and the need for additional protection measures.

The intended office building’s total above ground net surface area shall be between 3750 m² and 5700 m². The said area should include all areas in the premises such as offices, meeting rooms, reception area, corridors, entrance hall, internal staircases, elevators, archives, copy rooms, server rooms, kitchens, lavatories and specific security areas but exclude parking bays and areas exclusively dedicated to technical equipment. Reference shall be made to measurement code applicable to the buildings of the institutions and other bodies of the European Union, Version 01, Dated 29/11/2019 -Annex II.

The premises/building required to meet the Delegation’s needs should preferably:

• be completed (or nearing future completion) and available for occupation by 26/02/2027 at the latest. Projects may also be considered, if appropriate;
• The compound must have all the necessary permits from the appropriate authorities and meet all requirements related to local laws, regulations, ordinance and codes in force at the time of its first occupation.
• should be accessible to persons with reduced mobility (including access to specially equipped toilets and evacuation means for emergency cases)
• be fitted out for office space. Base buildings (shell and core) may also be considered if the owners offer to fit them out as required before occupation by the Delegation;
• comply with the standard building specifications of the European Commission (http://ec.europa.eu/oib/pdf/mit-standard-building-specs_en.pdf)-Annex 1.
• be suitable for accommodating 150 members of staff in single/shared offices and/or open spaces; including a meeting room, suited for hosting present member states at a time (Lisbon Conference meeting Room (LCR) of minimum size 120m²)
• comprise description of offices/meeting/archive/storage/IT rooms and parking bays required. Reference shall be made to specifications for special-purpose zones in the Manual of Standard Building Specifications- (Annex III)
• The compound area should allow parking slots for at least to 90 vehicles. In addition, there should be enough space for the installation of electric vehicles charging stations, generators and other required utilities. See description in next section for parking space requirements.
• be ideally be located in diplomatic areas and in areas preferred by Member States’ and other embassies, close to the local ministries, international organizations and Residence, and at reasonable distance from the areas used for staff accommodation.

PARKING SPACE REQUIREMENTS

For the security of staff and vehicles, the Delegation is required to provide secure parking areas for all service vehicles. In addition, the Delegation should normally have more parking spaces than service vehicles, to allow for staff coming to work in their own cars and for a number of visitors. Accordingly,

• The Delegation would like to have parking slots for at least to 90 vehicles. Additional parking spaces beyond 90 will be favourably considered during evaluation.
• The parking space infrastructure shall be accessible to the EU vehicles all the times and comply with applicable accessibility standards and regulations. It shall be with proper surface treatment, parking signage, lighting, clear delineation and numbering of slots.

Electric vehicles are a new emerging sector in Ethiopia and with government’s plan to replace current gasoline vehicles with electric vehicles. Hence requiring installation of electric vehicle charging stations in parking lots. Noting the forthcoming scenario; installation with property owners and/availing space for delegation’s own installation shall be considered.

• There should be enough space for the installation of up to 10 electric vehicles’ charging stations. The charging stations will be for the exclusive use of the Delegation and shall be accessible all the time integrating modern payment systems and user-friendly interfaces.

Preparing an office building for the special needs of a Delegation usually requires a significant investment, in particular in security measures. As a general rule, the EEAS prefers therefore long-term lease contracts for its office premises or – where economically advantageous and financially possible – the purchase or construction of its office buildings.

The proposed building contract will be, as the case may be, either a lease agreement or a purchase and sale agreement executed in the name of the European Union (the ‘EU’). The contracting authority will be the European External Action Service (the ‘EEAS’).

The administrative section of the Delegation will serve as contact point for property market participants and other interested economic operators. For further information, please contact the administrative section by email at DELEGATION-ETHIOPIA-PPN@eeas.europa.eu  

PURPOSES OF PROSPECTING THE LOCAL MARKET

This notice aims to collect information about properties and projects, which can meet the Delegation’s aforementioned needs. The information collected will be used to identify those properties (or projects) suitable to the Delegation’s needs.

If, on the basis of the information collected, the Delegation considers that all or part of the properties (or projects) offered can effectively meet its needs, it may launch a procurement procedure in accordance with Regulation (EU, Euratom) 2024/2509 of the European Parliament and of the Council of 23 September 2024 on the financial rules applicable to the general budget of the Union (recast).

This publication does not constitute, nor should it be construed as, a commitment  on the part of the EEAS in its procurement procedures.

NOTIFICATION

All property market participants and other interested economic operators owning or holding any property (or project) which can meet the Delegation’s needs are encouraged to notify the Delegation, by close of business on 10.10.2025, using one of the following methods:

• registered delivery, as evidenced by the postmark, to the following address: Delegation of the European Union to Ethiopia
• Postal address: Cape Verde Road, Bole Sub-city, Kebele 03, P.O. Box 5570 – Addis Ababa – Ethiopia
• To the attention of: The Head of Administration
• Subject: Property Prospecting Notice-Office Building – Notification
• hand delivery (in person or by any party representing the economic operator, or by the courier) to the following address::
• Delegation of the European Union to Ethiopia
• Postal address: Cape Verde Road, Bole Sub-city, Kebele 03, P.O. Box 5570- Addis Ababa-Ethiopia
• To the attention of: The Head of Administration
• Subject: Property Prospecting Notice-Office Building – Notification
• Office hours: 8:00AM-5:15PM, Monday to Friday (except national holidays)
• electronic delivery to the following address:
• DELEGATION-ETHIOPIA-PPN@eeas.europa.eu 
• To the attention of: The Head of Administration
• Subject: Property Prospecting Notice-Office Building – Notification

Only those notifications received by the deadline stated above and including at least but not limited to the following information will be deemed as valid and considered by the Delegation:

• Identity of the owner/holder of the premises/building;
• Floor plans, sections, elevation drawings
• Detailed description of the premises/building (including exact size of net surface area);
• spreadsheets of surfaces in square meters
• Status of completion of the premises/building;
• Whether the premises/building are ‘for sale’ and/or ‘for rent’.

Further details and reference of annexes specific to this property prospecting notice should be checked in the below link on the Delegation’s website.

https://www.eeas.europa.eu/delegations/ethiopia/property-prospecting-notice-office-building_en?s=98