EMERGENCY REQUEST FOR QUOTATION (eRFQ)

SECTION 1: LETTER OF INVITATION

Close Date 5/4/26 2:30 PM

UNFPA kindly requests your quotation for the supply, transportation and installation of furniture to Afar and Gambella as detailed in the line items section of this eRFQ.

This Emergency Request for Quotation comprises the following documents:

• Section 1: This eRFQ document
• Section 2: eRFQ Instructions and Data

• • Annex 1: Schedule of Requirements
  • Annex 2: Quotation Submission Form
  • Annex 3: Technical and Financial Offer
  • Annex 4: Bidder Declaration Form

When preparing your quotation, please be guided by the eRFQ Instructions and Data. Please note that quotations must be submitted directly in the system responding to the questions and uploading required documents. By the date and time indicated in the online portal. It is your responsibility to ensure that your quotation is submitted before the deadline. Quotations received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below:

(I) Suppliers with an Existing Profile in Quantum:

• If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/ 
• To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide.

Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration.

(II) Suppliers without an Existing Profile in Quantum:

• If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link.
• For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide. 
• For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide.

(III) Notifications from UNFPA regarding the tender:

To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.

(IV) Clarification Requests:

Should you require any clarifications, please use the “Messages” functionality directly in the system.

Thank you and we look forward to receiving your quotations.