Invitation for bid # RFP/CHAI/ HF/01/26

Terms of Reference

for the Implementation and Technical Support of the Health Resource Tracking (HRT) Solution Using Modular and Standards-Based Digital Public Infrastructure (DPI)

BACKGROUND

The Health Resource Tracking (HRT) initiative aims to improve visibility, accountability, and efficiency in financial resource use within Ethiopia’s health sector by addressing challenges in tracking funds across Channels 1, 2, and 3. Current fragmentation across financial and health systems limits timely visibility into how resources are allocated, disbursed, spent, and reported. To address this, the project will integrate multiple financial, health, procurement, and partner systems, enabling more coherent tracking, reporting, and up-to-date visibility of financial flows.

Clinton Health Access Initiative (CHAI) is a global health organization committed to saving lives and improve health outcomes in low and midline income countries by enabling government and private sector to strengthen and sustain quality health system. CHAI Ethiopia office has been operational since 2025 and currently supports the Ethiopian health system through nine different programs: Reproductive Maternal, and Neonatal Health (RMNH), Essential Medicine, Laboratory Services, Vaccines, HIV, Non-Communicable Diseases (NCD), Neglected Tropical Diseases (NTD), Assistive Technology (AT) and Health Financing (HF).

PROCUREMENT CONTEXT

The MOH, in collaboration with MoF and key stakeholders like CHAI Ethiopia and eGov Foundation, has been working on the Health resource tracking landscape assessment and developed a roadmap for implementation. The work is based on a locally led hybrid implementation approach. A local implementation partner will lead the design, development, integration, testing, deployment, and delivery, while Ministry of Health (MOH), Ministry of Finance (MoF), eGov Foundation, and CHAI teams will contribute to specific domains under close technical collaboration. The work will align with the principles of Digital Public Infrastructure (DPI), emphasizing modular, open-source, reusable, and standards-based components.

PROCESS

This procurement request has been developed in close collaboration with the Ministry of Health (MOH) and Ministry of Finance (MOF). The procurement process will emphasize value for money while adopting a modular, standards-based Digital Public Infrastructure (DPI) approach to support sustainable and interoperable digital systems over the long term.

OBJECTIVE AND SCOPE

CHAI invites eligible bidders to participate in the development of a locally led hybrid delivery model using modular, and standard based DPI for HRT with the following specific objectives:

• Establish interoperable data exchange across in-scope systems, supported by standard data models, common registries, and exchange-ready reporting structures. Achieve coverage of all three financing channels (Channel 1 Treasury, Channel 2 donor, Channel 3 procurement and implementing partners) through integration of the relevant systems for each channel.
• Enhance IBEX workflows and data structures for Channel 2 resource tracking, including alignment with agreed registries, reporting attributes, approval workflows, validation rules, and data exchange requirements.
• Define, develop, and operationalize the master data registries and operational reference structures needed to support interoperability across in-scope systems and to sustain the integration over time. These include program, source of fund, chart of accounts, administrative and geographic attribution, facility attribution where required, expenditure classification, reporting periods, responsible actors, and the channels and contact points for resolving technical issues that arise during normal operations across the integrated systems.
• Configure and validate the data exchange layer (iFIX) so that data from in-scope systems can be exchanged, validated, reconciled, and used for utilization visibility dashboards and downstream analytics.
• Deliver role-based dashboards for Moll, MoF, and regions with secure access, drill-down capability, and outputs tied to financial utilization, reporting performance, disbursement tracking, procurement visibility, and expenditure traceability.
• Conduct structured technical assessment for in-scope transactional systems as a substantive first activity that produces architecture documentation, data flow mapping, and the integration approach required to proceed with development.
• Conduct fitment and integration-approach assessment for in-scope non- transactional or aggregator systems to determine the most effective engagement -including, where relevant, integrating directly with the underlying source data.
• Produce complete technical documentation, source code, handover materials, training materials, and operational documentation to support long-term ownership and future system expansion.

The in-scope systems include key government financial systems (IBEX and IFMIS), procurement and ERP platforms, health information systems (DHIS2 HMIS and Resource Map), grant and partner management tools (GMP/GMS and CSO tools), as well as additional Channel 3 systems identified during the scoping process.

LETTER OF INVITATION FOR BID

Interested bidders are invited for the Procurement of a locally led hybrid delivery model using modular, and standard based DPI. A complete set of bidding document in English shall be obtained from CHAI Ethiopia Head Office, during office hours from Monday to Friday 8:30 am to 12:30 pm and 1:30 pm to 4:30 pm) to its as indicated below address for free of any charge. Alternatively, bidders can obtain the bid document electronically to their company email address.

If you are interested in submitting a Bid in response to this Request for Proposal (RFP), please prepare your Bid in accordance with the National Competitive Bidding (NCB) requirements and procedure as set out in this RFP.

Bidders should submit Technical, and financial proposals. Offers are to be submitted in (1) one original and two (2) copies separate envelopes and they must be clearly labeled:

a. Technical Proposal

b. Financial Proposal

It shall remain the bidder’s responsibility to ensure that the bid is submitted on or before the 20th of July 2026 deadline as indicated by CHAI, to the following address:

Clinton Health Access Initiative

Bid Document for (RFP # CHAI/ HF/01/26), Meskel Flower Road

Tel # 011 416 6993-98, Fax: 011 416 6988 and P.O. Box 3297, Code 1250,

Addis Ababa, Ethiopia

All bid documents submitted after the due date shall be rejected and returned unopened to bidders.

Bids shall be opened in the presence of the bidders and/or their representatives who choose to attend in person at the Clinton Health Access Initiative office at 2:15 PM on 20th of July 2026. All bids must be accompanied by a 2% Bid Security of Bank “Casher Payment Order” in Ethiopian Birr, An unconditional Bank Guarantee, or an irrevocable Letter of Credit.

All interested bidders must have renewed license, competency certificate from Ministry of Science and Innovation, and bidder’s registration certificate from Government of Ethiopia – Ministry of Finance and Economic Development.

The winner bidder is expected to have sufficient technical and financial capacity to develop locally led hybrid delivery model using modular, and standard based DPI. CHAI reserves the right to accept or reject the bid either partially or fully at any stage of the bid process.

Clinton Health Access Initiative