A. INVITATION TO TENDER

Online UPS Procurement

Reference Number: PAD/046/26

Positive Action for Development (PAD) is an indigenous, non-governmental, non-profit, secular, and legally registered organization in the Ethiopian civil society organization with registration number 2330. The organization was established on June 6/2011, with a mission to save lives, promote hope, end poverty, and achieve social justice through integrated and sustainable development approaches.

As part of the project implementation, PAD would like to invite qualified and interested Suppliers for the procurement of Online UPS   as per the details Specification below:

S.N	Name	Specification	UM	QTY
1	Online UPS	The supplier shall be responsible for the supply, transportation, delivery, installation, testing, commissioning, and user orientation of six (6) online Uninterruptible Power Supply (UPS) units, each with a rated capacity of 10,000 VA/10,000 W, at Tefera Hailu Memorial General Hospital. The UPS units shall support laboratory machines, imaging equipment, and other designated medical equipment to minimize disruptions caused by power interruptions and fluctuations and ensure continuity of essential healthcare services. The scope of work shall include, but not be limited to, the following activities: 1. Site Assessment and Preparation: Conduct a site assessment in coordination with PAD and the hospital administration to verify the designated installation locations, assess existing electrical connections, confirm compatibility with the intended medical equipment, and identify the installation requirements before delivery and installation. 2. Supply and Delivery: Supply six (6) new, unused, and fully functional UPS units that comply with the required technical specifications. The supplier shall cover all costs associated with transportation and delivery to Tefera Hailu Memorial General Hospital, including loading, unloading, handling, packaging, insurance, and any other logistical expenses necessary to deliver the equipment safely to the designated site. All associated costs shall be included in the quoted price, with no additional charges to PAD. 3. Installation: Professionally install the six UPS units at the locations designated by PAD and the hospital administration. The supplier shall provide all necessary installation materials, accessories, tools, labour, and technical expertise and ensure that installation complies with the manufacturer’s instructions and applicable electrical safety requirements. 4. Testing and Commissioning: Conduct functional testing and commissioning of each UPS unit to verify proper installation, operational performance, battery backup functionality, and compatibility with the intended medical equipment. The supplier shall correct any identified installation defects or technical problems before handover and provide documented testing and commissioning results. 5. User Orientation: Provide practical orientation to designated hospital personnel on the proper operation of the UPS units, monitoring of warning indicators, basic troubleshooting, battery care, safety precautions, and routine maintenance procedures. 6. Documentation and Handover: Submit the relevant manufacturer’s datasheets, user manuals, warranty certificates, installation records, and  testing and commissioning reports. Following verification of satisfactory installation and functionality, the supplier shall facilitate the formal handover of the six UPS units to PAD and Tefera Hailu Memorial General Hospital. 7. Warranty and After-Sales Technical Support: Provide a mandatory minimum warranty of twelve (12) months for all six UPS units, including associated batteries and supplied accessories, commencing from the date of formal acceptance and handover. The warranty shall cover technical defects, manufacturing defects, and malfunctions arising under normal operating conditions. Throughout the warranty period, the supplier shall provide technical support and repair or replace defective components or units covered by the warranty at no additional cost to PAD. All costs associated with warranty-related technical services, labour, spare parts, transportation, and replacement of defective components shall be borne by the supplier. 8. General Responsibilities: The supplier shall provide qualified technical personnel and all necessary equipment, materials, accessories, and services required to complete the assignment. The supplier shall coordinate all activities with PAD and the hospital administration, ensure compliance with applicable safety requirements, and complete the assignment within the agreed contractual timeframe. All activities shall be performed in accordance with the approved technical specifications, manufacturer’s recommendations, applicable safety requirements, and the terms and conditions of the contractual agreement.	Pcs	6

Note that

Product Photos and Technical Datasheets

• Bidders shall submit clear product photographs and the manufacturer’s official technical datasheets for the proposed 10,000 VA / 10,000 W Online UPS. The submitted documents must clearly demonstrate compliance with all technical specifications stated in this tender document. The datasheets shall identify the manufacturer, brand, model, rated capacity, and relevant technical features. PAD reserves the right to reject bids that fail to provide sufficient documentary evidence of compliance with the required technical specifications.
• A detailed catalogue for UPS, including clear pictures and complete technical specifications, must be submitted together with the bid to the Head Office in Addis Ababa. Suppliers who fail to provide the required catalogue will be excluded from further evaluation.
• All pages of this bid document must be completed, signed, and stamped by a duly authorized representative of the Organization/Company. The fully completed document must be submitted to PAD along with the supplier’s technical and financial documents. Failure to comply with this requirement will be at the Bidder’s own risk and may result in the rejection of the Bid.
• The delivery place of the item is at PAD Head Office, Addis Ababa, and the delivery time is a maximum of 10 calendar days. The supplier shall be responsible for all unloading costs at PAD’s warehouse.
• Performance Guarantee- the successful bidder shall be required to furnish a Performance Guarantee equivalent to 5% of the contract value in the form of a Bank Guarantee or CPO, prior to contract signing, which shall be payable to the purchaser as a compensation for any loss resulting from the supplier’s failure to complete its obligations under the Contract or the purchase order issued. Failure to submit the guarantee within the specified timeframe will result in forfeiture of the award.

Requirements:

• Interested eligible bidders must submit a written application along with copies of the following mandatory legal documents:
• Business registration certificate in the respective area.
• Renewed Business License in the respective area.
• Business Registration.
• TIN Certification.
• VAT Registration Certificate.
• Proof of track record in supplying similar items.
• Testimonies of related services.
• Capacity to supply the items.
• Bank Deposit Slip of ETB 1,000 into the Commercial Bank of Ethiopia (CBE),
• Account Number 1000321092938, Account Name: Positive Action for Development (PAD).
• Bid Bond: 2% of the total price in the form of a CPO. All Quotations must be presented in English only.

Clarity of specifications and presentation of the bid offer, quality, delivery time, and value- for- money principles will be considered in the evaluation of the bid.

Positive Action for Development (PAD) reserves the right to accept or reject all or parts of the bids at any time without assigning any reason or reason whatsoever. Tenders submitted after the deadline will be automatically rejected.

The submitted Quotation could be used as the basis for a contract between your firm/institution and PAD.

Bid Collection, Submission, and Deadline Dates

A. Bid Document Collection Dates

Interested suppliers are required to deposit a non-refundable fee of ETB 1,000 For each Lots into the Commercial Bank of Ethiopia (CBE), Account Number 1000321092938, Account Name: Positive Action for Development (PAD).

To request the bid document (available from  November 4, 2026 to Nov 16, 2026, 03:00 PM (09:00 local time)), suppliers must provide the bank deposit slip along with a copy of their valid ID and trade license through one of the following options:

• By Email: Send a request for the bid document to procurement@padethiopia.org, attaching the bank deposit slip, ID, and trade license, and clearly reference the bid reference number and LOT number in your email (PAD/046/26) for all lots.

Email or requests without these attachments will not be considered as valid bid document requests.

• In Person: Submit the original deposit slip together with a copy of your ID and trade license to the PAD Procurement Office at our Head Office, located in Lemi Kura Sub- City, Woreda 13, House No. B005 | Around CMC Square, 500 meters from Menabert Real Estate Tel: +251-116701916

A. Bid Document Submission and Closing Date

The completed technical and financial proposal documents shall be submitted in a separate sealed envelope in person, indicating ‘Bid Reference no.’ in ‘Original’ and ‘Copy’ to our address in the bid box prepared for this purpose at PAD Head office, located in Lemi Kura Sub City Woreda 13 House no. B005 |Around CMC Square, 500 meters from Menabert Real Estate Tel: +251-116701916 The closing deadline is Nov 16 2026, at 03:00 PM or 09:00 Local Time.

B. Bid Opening Date

The bid will be opened  Nov 16, 2026, 2026, 03:30 PM (09:30 local time), at the PAD Head office in Addis Ababa.