INVITATION FOR OPEN TENDER: VEHICLE RENTAL SERVICES

Tender Reference: MAG/ETH/LOG/[Year]/[No.]

Date of Issue: 9 November 2026

Closing Date & Time: 13 November 2026 at 10:00 Ethiopian Local Time

1. Invitation Overview

Mines Advisory Group (MAG) International, Ethiopia Programme, invites eligible and registered vehicle rental companies and suppliers to submit sealed bids for the rental of two (2) Toyota Land Cruiser Mark II vehicles (4×4 hardtop/station wagon) with drivers to support humanitarian mine action operations in the Tigray Region.

2. Scope of Work & Lots

Note: One (1) vehicle is required per lot. Bidders may submit bids for one or both lots. Each lot will be evaluated and awarded separately.

3. Contract & Vehicle Requirements

• Contract Period: From 16 November 2026 to 30 April 2027 (approx. 5.5 months / 166 calendar days). MAG reserves the right to extend or terminate the contract based on programme needs with 7 to 15 days’ written notice.

• Vehicle Specifications: Toyota Land Cruiser Mark II (4×4 hardtop/station wagon), model year 2010 or newer, in excellent mechanical and bodywork condition. Must include a diesel engine, functioning air conditioning, seat belts for all seats, spare tyre, jack, and tools. Must seat at least 5 passengers plus driver with luggage capacity and be fully suitable for rough, off-road terrain.

• Service Conditions:

  • Supplier provides one qualified, licensed, and experienced driver per vehicle (salary, per diem, and accommodation included in the price).

  • Supplier is responsible for all maintenance, servicing, tyres, spare parts, repairs, and valid registration (Libre), annual technical inspection, and comprehensive/third-party insurance.

  • In case of a breakdown, a replacement vehicle of equal or higher standard must be provided within 24 hours at no extra cost.

  • Vehicles must adhere strictly to MAG safety and security rules. Armed/military use, weapons, and unauthorized passengers are strictly prohibited.

  • Prices must remain fixed for the duration of the contract and be quoted in Ethiopian Birr (ETB).

4. Eligibility & Required Submission Documents

Interested bidders must submit the following documents:

1. Valid Trade Licence in vehicle rental/transport services for the current year.

2. Tax Identification Number (TIN) Certificate and VAT Registration Certificate.

3. Tax Clearance / Proof of Tax Payment for the current period.

4. Vendor Registration / Business Profile.

5. Vehicle Ownership Documents (Libre), valid insurance, and roadworthiness inspection certificates.

6. Driver’s licence and ID copy of the proposed driver.

7. Company profile showing similar experience over the last 2 years, including at least two (2) reference letters.

8. Completed, signed, and stamped Price Schedule and Bidder’s Declaration.

5. Evaluation Criteria

• Administrative & Technical Compliance: Pass / Fail basis (mandatory document completeness and vehicle condition checks).

• Financial Offer: 100% weight based on the lowest compliant price. MAG may inspect offered vehicles prior to contract award and reserves the right to select either option (with fuel or without fuel) based on best value.

6. Submission Details & Instructions

• Language: Bids must be submitted in English or Amharic.

• Packaging: Bids must be submitted in a sealed envelope marked “Tender for Vehicle Rental – [Lot 1 / Lot 2]”, containing separate sealed technical and financial offers.

• Delivery Locations:

  • Addis Ababa Office: Elilly Hotel, Kaschise area, 15th Floor.

  • Axum Sub-Office: MAG Axum Office.

• Bid Validity: 60 days following the closing date.

• Bid Opening: 16 November 2026 at 2:00 PM.

7. Contact & Inquiries

• Email: Betelhem.Abate@maginternational.org 

• Phone (Addis Ababa Office): +251 910 379 805

• Phone (Axum Sub-office): +251 945 779 006

MAG is not bound to accept the lowest or any bid and reserves the right to cancel the tender process at any time without incurring liability. MAG operates under a strict zero-tolerance policy regarding fraud, corruption, and exploitation.