Request for Quotation (RFQ) number: RFQ# 2026-104.

For: Printing different Types of: Job Aid, register, SOPs, Formats, desktops, Monitoring chart, IMNCI, ICCM register, PHEM Weekly reporting pads, and OPD abstracts for Public HFs for REACH Malaria Project.

1. Schedule of deadlines

RFQ Publication	November 14,2029
Deadline for request for clarification	November 18, 2026
Deadline for submitting quotes	November 24,2026
Notification of the decision to the bidders	November 27,2026

Note: PATH reserves the right to modify this schedule if necessary. All parties will be notified simultaneously by email of any changes.

2. Introduction to PATH

PATH is a global non-profit organization whose mission is to advance health through innovation and partnerships. With over 40 years of experience building multi-sector partnerships and expertise in science, economics, technology, advocacy, and many other fields, PATH develops and scales innovative solutions to the world’s most pressing health challenges. Learn more at www.path.org.

Project context

The REACH Malaria Project, implemented by PATH in collaboration with the Ministry of Public Health (MSP) through the National Integrated Malaria Control Program (PNLP), supports the strengthening of community health in Burundi in order to improve access to essential care, particularly in rural and hard-to-reach areas.

Community Health Workers (CHWs) play a vital role in the fight against malaria at the community level: early detection, treatment of uncomplicated cases, referral of severe cases, and community awareness. However, their effectiveness remains hampered by the inadequacy or regular unavailability of the inputs, equipment, and tools necessary for them to carry out their duties.

In order to guarantee the continuity and quality of services offered at the community level, PATH plans the acquisition and distribution of essential materials and kits intended for the ASCs of the health districts targeted by the project.

3. Purpose of the quotation request

This Request for Quotation aims to select the supplier(s) who demonstrate the capacity, expertise, experience, and best value for money for PATH. Detailed specifications are presented below, divided into lots.

Deliverables: Supply of materials and kits intended for the ASCs, in accordance with the technical specifications and quantities indicated for each lot below. Bidders may submit a bid for a single lot, for several lots, or for all lots; the award may be made lot by lot.

LOT 1 – Printing of Laboratory training tools and materials

No.	Item description	Unit	Qty	Unit Cost	Total Cost
1	Laboratory job aid-Color copy A4 size (both side laminated) Glossy 300gram, spiral binding (4pgs x 20-copies)	EA	20
2	print comprehensive laboratory register for new HFs – Tella cover A3 size and Normal print facing pages (two pages spread) (400pgs X x720 copies)	EA	720
3	Laboratory SOPs-A4, normal copy print, spiral bound- (108 pgsx20 copies)	EA	20
4	Laboratory formats- (144pgsx20copies)	EA	20
5	Malaria desktop references (English)-Color copy A4 size (both side laminated) Glossy 300gram, spiral binding – (16pgsx85copies)	EA	85
6	Malaria HPs desktop references (Amharic)-full CoIor -copy A4 size (both side laminated) Glossy 300gram, spiral binding –13pgsx50copies)	EA	50

4. Requirements for quotations, prices and costs

Please enter your prices in the table(s) below for each lot you are bidding on. Costs must be broken down by item and include a clear description of each component, including taxes, as well as the associated delivery times.

LOT 1 – Printing of Laboratory training tools and materials

No.	Item description	Unit	Qty	Unit Cost	Total Cost
7	Malaria monitoring chart (English)-5pgsx20copie)	EA	20
8	Malaria monitoring chart-52cm X 58 Cm) Full color glossy laminated, spiral binding- 5pgsx40copies)	EA	40
9	HPs malaria registration (Amharic)-Tella cover A3 size and Normal two side print – 200pgsx 75 copies)	EA	75
10	IMNCI registers less than 2 months (English)-TeIIa cover A3 size and Normal two side print —400pgsx 158copies)	EA	158
11	IMNCI registers 2 to 59 months (English)-TeIIa cover A3 size and Normal two side print- 400pgsx750 copies)	EA	750
12	ICCM registers 2-to-5-month register (Amharic)-Tella cover A3 size and Normal two side print-400pgs x280copies)	EA	280
13	PHEM weekly reporting pads HCs/Hospitals, Private HFs). NSR print 55 gm. A4 si4 with one original and one copy-208PgaX 228Copies)	EA	225
14	PHEM weekly reporting pads (HPs)-NSR print 55 gm, A4 size, With one original and One copy- 200pgsx 195 copies)	EA	195
15	OPD abstracts for private clinic and hospitals-A4 size, perfect binding, normal print- 200pgsx60copies)	EA	60
16	OPD abstracts for public HFs- 20 Opgsx505 copies	EA	505
Total Price of the Lot Excluding VAT
VAT
Total Price of the Lot Including VAT

Bidders must provide the following information:

• Company overview and number of years in business.
• Evidence of prior experience in fulfilling similar orders with at least 3 organizations and/or companies, e.g. local purchase orders, contracts and/or certificates of satisfactory performance completed within the last 24 months.
• Proof of financial capacity: certificate of financial capacity issued by a banking institution and/or line of credit.
• Legal documents, including a copy of the trade register, a copy of the Tax Identification Number, the VAT registration certificate and the certificate of non-liability to the OBR.
• Precise indication of the lot(s) for which the company is bidding.
• Information on the execution and delivery schedule.
• Payment terms.
• Detailed financial offer per lot.

Please note that the REACH Malaria project is funded by the United States Government.

5. Evaluation criteria and weighting

Quotations will first be reviewed for compliance with RFQ requirements. PATH reserves the right to reject quotations submitted after the deadline, incomplete, lacking required legal or administrative documentation, not meeting minimum technical specifications, or with a validity period of less than 90 days from the submission date.

The contract will be awarded to the technically compliant bidder offering the best overall value for money, taking into account price, delivery time, supplier experience, and compliance with all RFQ requirements. PATH is not obligated to accept the lowest bid.

6. Instructions for responding

A. For any requests for clarification and to send quotations, please write to the address below: ethiopiaprocurement@path.org , no later than November 24, 2026.

B. Confirmation of interest

Please submit your quotes according to the instructions above.

C . Submission deadline: November 24, 2026.

Complete quotations must be submitted by email to the address indicated above no later than November 24, 2026. The subject line of the email must be as follows: RFQ# 2026-104; Your company name; Lot(s) concerned.

D. Conclusion of the process

Bidders will be notified of PATH’s decision no later than November 26,2026. The final award will be subject to the terms and conditions included in this solicitation, as well as to the satisfactory conclusion of final negotiations regarding the conditions applicable to this service and to the landlord’s approval.

7. Terms and conditions of the solicitation

A. Notice of non-binding solicitation

PATH reserves the right to reject any offers received in response to this solicitation and is under no obligation to accept any proposal.

B. Confidentiality

All information provided by PATH in connection with this solicitation must be treated as confidential. If any information is disclosed inappropriately, PATH will seek appropriate legal remedies. Proposals, discussions, and all information received in response to this solicitation will be strictly confidential unless otherwise indicated.

C. Declaration of conflict of interest

Suppliers bidding for PATH activities must disclose any actual or potential conflicts of interest to the procurement contact indicated in the RFQ. Conflicts of interest may include a personal relationship with a PATH staff member representing a significant financial interest; board membership or other employment; and/or ownership or intellectual property rights that may conflict with the supplier’s obligations to PATH. Suppliers and PATH are protected when actual or perceived conflicts of interest are disclosed. If necessary, PATH will develop a management plan to mitigate the potential risks posed by the disclosed conflict of interest. Contacting third parties involved in the project, the review committee, or any other party may be considered a conflict of interest and may result in the disqualification of the proposal. All communications related to such solicitation must be directed to the appropriate PATH parties indicated in Section 6A.

D. Acceptance

Acceptance of a proposal does not imply acceptance of its terms and conditions. PATH reserves the right to negotiate the final terms and conditions. We also reserve the right to negotiate the content of the finalist proposals, as well as the right to accept partial components of a proposal if appropriate.

E. Validity of the proposal

Proposals submitted under this request will be valid for 90 days from the submission deadline. The validity period must be indicated in the proposal submitted to PATH.