INVITATION TO TENDER (ITT) FOR THE FOR THE SUPPLY OF SHELTER NON-FOOD ITEMS (NFIs)

Reference Number: HEKS/EPER/010/2026

Swiss Church Aid (HEKS/EPER) is the aid organization of the Swiss Protestant Churches which champions the cause of a more humane and just world. Its projects combat the causes of hunger, injustice, and social distress, abroad as well as in Switzerland. The dignity of every human being is central to our commitment.

In over 30 countries on four continents, HEKS/EPER supports development cooperation projects and strives for systemic change through its development work in Switzerland and worldwide.

HEKS/EPER started supporting projects in Ethiopia in 1972 and is currently a key development and humanitarian partner of the Ethiopian Government across Oromia, Amhara, Somali, and South Ethiopia Regions. HEKS/EPER works with vulnerable communities including pastoralists, internally displaced persons, and female-headed households, providing support in water, hygiene and sanitation, food security, protection, shelter, natural resource management, livelihood recovery, agroecology, market system development, and institutional engagement.

Pursuant to Proclamation No. 1113/2019 on the Registration and Regulation of Civil Society Organizations, Swiss Church Aid (HEKS/EPER) in Ethiopia was re-registered by the Federal Democratic Republic of Ethiopia Authority for Civil Society Organizations on October 22, 2019, for an indefinite period.

Within the framework of its humanitarian response activities, HEKS/EPER invites eligible and qualified suppliers to submit sealed bids for the supply and delivery of Shelter Non-Food Items (NFIs) as detailed below:

Items Required

No.	Description	Quantity	Unit
1	Corrugated Galvanized Iron (CGI) Sheet, zinc-coated, 2.0 m × 0.9 m, 35-gauge (32-gauge preferred for durability)	3,000	Pieces
2	Cylindrical bolt gate latch, galvanized steel, 10 cm length	500	Pieces
3	Flat-type galvanized iron T-hinge for door installation	500	Pieces
4	Galvanized iron wire nail No. 12, flat circular head, round shank, diamond point	500	Kg
5	Galvanized iron wire nail No. 10, flat circular head, round shank, diamond point	500	Kg
6	Galvanized iron wire nail No. 8, flat circular head, round shank, diamond point	500	Kg
7	Galvanized roofing nail, 75 × 3.6 mm, minimum 20 mm head diameter, spiral/twisted shank	750	Kg

Bid Requirements

Eligible bidders shall:

1. Possess a valid and renewed trade license relevant to the supply of construction materials, hardware items, or related goods.
2. Possess a valid TIN Certificate and VAT Registration Certificate.
3. Demonstrate compliance with applicable tax regulations through a registered cash register machine or approved QR-code receipt system.
4. Have proven experience in supplying similar shelter, construction, hardware, or humanitarian relief materials.
5. Provide at least two recommendation letters and/or copies of contracts for similar supplies completed within the last three years.

Obtaining Tender Documents

Interested and eligible bidders may obtain a complete set of bidding documents from HEKS/EPER Ethiopia by submitting a formal request via email to: procurement.eth@heks-eper.org

The request must be accompanied by the following documents:

• A scanned copy of the bank payment advice as proof of payment of a non-refundable fee of ETB 500.00 (Five Hundred Ethiopian Birr).

Account Name: HEKS/EPER
Account Number: 01304178856100
Bank: Awash Bank
Branch: Dil Gebeya

• The payment advice must clearly indicate the reference number of this tender.
• A valid copy of the bidder’s trade license.
• A copy of the bidder’s identification (ID).

Requests for bidding documents will be accepted from November 04, 2026, to November 19, 2026.

Technical Requirements

Bidders shall include the following as part of their technical submission:

• Detailed specifications of the proposed items.
• Product catalogues, brochures, or datasheets where available.
• Manufacturer’s name and country of origin for major items.
• Confirmation of compliance with the specifications stated in the bidding document.

Sample Requirement

HEKS/EPER reserves the right to request product samples from shortlisted bidders during the technical evaluation process. Samples may be requested particularly for CGI sheets, hinges, latches, roofing nails, and other hardware items in order to verify compliance with the required specifications and quality standards.

Failure to provide the requested samples within the specified timeframe may result in disqualification from further evaluation.

Bid Submission

1. Bids shall be submitted electronically to procurement.eth@heks-eper.org.
2. Administrative, Technical, and financial documents shall be submitted in separate folders/files.
3. The financial offer shall be quoted in Ethiopian Birr (ETB), inclusive of all applicable taxes, transportation, loading, unloading, and delivery costs.
4. Bidders shall submit a scanned copy of a 1% Bid Security (CPO) calculated on the VAT-inclusive offer amount.
5. All goods offered must be new, unused, and conform to the specifications provided in the tender document.
6. Late submissions shall not be accepted and will not be considered for evaluation.

Bid Closing and Opening

Bid Closing Date: November 24, 2026, at 5:00 PM (EAT)

Bid Opening Date: November 26, 2026, at 9:00 AM (EAT)

HEKS/EPER’s Rights

HEKS/EPER Ethiopia reserves the right to accept or reject any bid, wholly or partially, without assigning any reason thereof.

Furthermore, HEKS/EPER reserves the right to increase or decrease the quantities specified in this tender at the time of contract award or during contract implementation based on programmatic requirements, operational needs, and available funding. Any such adjustment shall not affect the unit prices quoted by the successful bidder.

HEKS/EPER also reserves the right to request clarifications and supporting documents from bidders during the evaluation process whenever deemed necessary.

Important Notice

Please note that personal visits to the office or phone calls regarding this tender are not required. All communications concerning this tender shall be made through the email address indicated below.

Contact Address

HEKS/EPER Ethiopia – Procurement Unit
Email: procurement.eth@heks-eper.org